What Is Your First Hint?

I was reading today how the new CEO of Yahoo, Marissa Mayer, has insisted that all employees be working at their corporate campuses by June rather than telecommuting. Yahoo has not been doing well in recent years and she took it as a bad sign that the parking lot was slow to fill in the morning and quick to empty out at night, something that is atypical for Silicon Valley tech companies, including Google where Mayer was recently an executive.

This got me to thinking about what the signs for arts organizations/companies would be that your staff wasn’t fully invested in the company? Since working conditions at many places are rarely optimal to start with, it may be difficult to know when morale and organizational culture is waning.

While we shouldn’t depend on people’s passion to keep them motivated in lieu of actually paying them, the passion is often the primary motivator ahead of pay, if the staff as a whole seems to have lost that feeling, you have to ask why.

There is a point where it is patently obvious to everyone that morale is low and the spark is gone. What I have started thinking about in reaction to the stories about Yahoo is what the warning signs might be that things are heading in the wrong direction but could be turned around before the negativity became omnipresent.

I would say the parking lot test is one indication. If people are leaving as soon as the job is done and seem reticent to come in any earlier than necessary, then the situation may be deteriorating. In my experience, unless it is 2 am after a load out of one show and a new show is loading in at 9 am the next morning, a fair number of theatre staff will hang out together for another half hour or so chatting and decompressing after the event.

I would also say that the lack of discussion about the event around the office the next morning is a bad sign. There is always need for a debrief and examination of what could be done better the next time. But even beyond the practical considerations, if people around the office aren’t spontaneously reflecting on the quality of the event and exhibiting some sort of intellectual or emotional connection with the experience (even if it is to reflect on audience reaction), then the environment may need to be examined.

What other signs are there? I have worked in performance most of my career so I would be especially interested to learn what is considered a bad sign in the visual arts. Though everyone should feel free to comment, regardless of what discipline you identify with.

I am not really looking to open a gripe fest where people complain about how the cheap bastards cut off the free coffee. But maybe you started noticing people stopped participating in the weekly “Bring Your Own Meat” barbeques in the summer and knew things were going awry weeks before anyone said anything.

Info You Can Use: Arts Hack-A-Thons

This past weekend, the University of Miami had an art themed student hack-a-thon from noon Saturday through noon Sunday. Their definition of the art theme was:

“And by art, we mean all types of art and its interpretations. Want to make the instagram of music, or the Spotify of Images, or have you been thinking of something really cool with videos? Go ahead. This is your time to work on that side project you’ve been putting off.”

The organizers provided food and a space to work and let the teams go at it.

The results were varied and interesting. The winning team made an app that would allow you to find music local to any city by genre. Second place prize was for an app that help curate music recommendations. The third place team created “a music instrument combining piano and guitar sounds with motion sensors.”

Fourth place I have to copy and paste rather than describe. “Nullinator – Joke apps. 1 creates a plaid shirt design based on the sound waves of a song. Another replaces your face in a video with that of Nicholas Cage. A crowd pleaser.”

The entry receiving honorable mention created an app that uses motion sensors to control music “Speed up the song by moving closer to the sensor or distort the bass by waving your hand from side to side. Become a dj by having fun.”

While the UHack event chose art as a theme this year, the group Art Hack Day holds arts related hack days across the country. They describe themselves as:

“…dedicated to hackers whose medium is art and artists whose medium is tech. We bridge the gap between art, technology and entrepreneurship with grassroots hackathons that demonstrate the expressive potential of new technology and the power of radical collaboration in art. We believe in non-utilitarian beauty through technology and its ability to affect social change for public good.”

Looking through the list of sponsors at the different cities on both sites, I don’t see a lot of arts organizations involved. I wondered if any arts organizations knew these were going on and if involving arts organizations was even on the event organizers’ radar.

These events are probably organized so that none of the sponsors are directing what is being developed, but there may be some room at one to say “these are problems we face, maybe you can think of a solution.”

There does seem to be some scope for involving specific interests in the competitions. The Miami event had small prizes worth a few hundred dollars for best use of different companies’ APIs and Microsoft technology. That would be something easily within the capacity of an arts related organization.

One of the easiest and most visible ways an arts organization might be involved is to provide the space and food for the hack-a-thon to occur. I have to imagine it would be more inspiring to wander through galleries of a museum or the back stage of a theatre during breaks than to be in a student center lounge.

Info You Can Use: NP Orgs Exist In Shadow Universe (Great Resource Guides Too)

My Twitter feed delivered me two great resources for arts professionals on the same day this week.

The first came courtesy of Sydney Arts Management Advisory Group. I guess I should have known that when they talked about a guide developed for “WA Artists” they meant Western Australia and not Washington State. In my defense, they link to a lot of prominent U.S. arts sources (like me!).

The guide they shared, Amplifier: The Arts Business Guide for Creative People, from Propel Youth Arts, is really one of the best guides for creatives just starting out that I have come across. If you cut out the resource guide at the end of the booklet, 98% of it is applicable to a creative anywhere.

The guide is really accessible with fun illustrations and interviews that will probably make you want to move to Western Australia. It also walks you through all sorts of planning processes with questions and checklists: project management, business plans, identifying markets, goal setting, evaluation, finances & funding, legal, product, pricing, place and promotion.

It doesn’t just deal with performance, but also tackles film, visual art and publishing, delves into copyright law (which appears almost identical to U.S. law) and licenses.

The guide also spends a few pages on risk assessment and insurance for events which is something I have never really seen in similar guides even though it is very important.

The second resource comes from the Wallace Foundation. This one is more geared toward arts groups rather than individuals starting out and is focused on administrative issues like finances, board oversight and administration.

You may have seen some tweets about it but not followed the link. It is really worth stopping by to take a look.

Some of the guides and case studies are what you might expect “Building Stronger Nonprofits Through Better Financial Management” and How to Talk About Finances So Non-Financial Folks Will Listen.

But there are some with more intriguing titles like: “Efficiency” and “Not-for-Profit” Can Go Hand in Hand,  and The Looking-Glass World of Nonprofit Money: Managing in For-Profits’ Shadow Universe.  

The latter is described as” Especially useful overview for board members with little exposure to the unique nature of finance in a nonprofit context.” I  never really thought of NP orgs as operating in a shadow universe. Sounds so cool! Does that mean Rocco Landesman was the dark emperor or something while he headed the National Endowment for the Arts?

There are also proposals like “The Nonprofit Starvation Cycle” which advocate for changes in the way foundations support non-profits.

The part of this resource I have seldom seen in other places was a whole section of five articles, including a podcast, on figuring out the True Cost of programs. They specifically have a calculator for figuring out the cost of after school programs, but following the steps outlined in some of the other articles can help reveal truths like social media isn’t actually free.

I haven’t read through everything in the guide, but I am definitely going to bookmark it for future reference.

Free Admission For True Believers

I don’t usually promote products here on the blog, but my assistant theatre manager found this in a Pier One and bought it for the theatre. We are thinking of putting it out by the lobby for all our free events. I pretty much captures who we are and what we are trying to accomplish with many of our shows.

To Those Who Believe Sign
To Those Who Believe

If you go into Pier One to get one of your own. Tell ’em you represent a theatre, museum, dance company, school, etc., Let them know the arts organizations in the community support them.

More thankful to have staff that is on the same wavelength as me (and I will credit her for shifting my thinking, too) and taking the initiative to grab the sign for the theatre.